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What’s Your Privacy Protection Strategy?

Data Privacy Protection Privacy Interface ConceptWhen a breach occurs, it’s all over the news. Unfortunately, many small business owners take an “it won’t happen to me” approach to privacy protection. Don’t fall into the same trap. In this blog, we offer strategies for boosting your privacy protection strategy.

Breach Reporting

Organizations suffering a breach may face legal ramifications and substantial fines. As a result, your privacy protection strategy should include a method for reporting data loss, whether the breach is actual or suspected. A breach reporting service helps you explore legal requirements to report the loss of personally identifiable information (PII) to authorities and notify affected individuals. It gives your organization access to a team of privacy experts who assess and may reduce your liability exposure.

Media Storage

Backing up your sensitive data is a best practice, but it doesn’t end there. Have a plan for safeguarding your backup media from unauthorized access.

An offsite data protection service offers professional storage and management of your backup media. It eliminates the risk of an employee taking media home and having it lost, stolen, or damaged. Instead, your media should be stored and tracked in a specialized media vault. Further, video surveillance technology inside and outside the vault records all vault access, so you know your media has not been removed by an unauthorized individual

Document Protection

It’s easy to focus solely on threats to your digital information. But paper record breaches still happen, and you need a plan for protecting confidential documents and files. An offsite document storage service minimizes external and internal threats to your paper records. Records are stored in a record center designed to uphold the confidentiality of your information. Barcode tracking technology records an audit trail of your file inventory activity, while 24-hour monitored video surveillance systems record any access to your files.

Information Destruction

Your information has a lifespan. Don’t make the mistake of holding on to documents and data longer than necessary; permanent retention may increase your privacy breach risk. A NAID AAA Certified shredding service offers a reliable and cost-effective solution for destroying expired paper records and electronic media, and you receive a Certificate of Destruction afterward.

For more privacy protection tips, please contact us by phone or complete the form on this page.

Kent Record Management provides records storage and information management services for businesses throughout Michigan.

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-Amy Will
Operations Assistant /American Board of Emergency Medicine

"When the decision was made to expand our Traverse City office as well as improve office efficiencies, we called Kent Records Management. Their exceptional service and reputation that is prevalent in the Grand Rapids area made the call an easy one. Kent Records Management works with the customer to make sure all needs are met while they maintain the utmost professionalism and confidentiality."

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"I just wanted to drop you a quick line to let you know that we have been a very satisfied customer of Kent records for about 10 years now. The service we receive for hardcopy and media from the Kalamazoo location is excellent!"

 Team Member, Coca-Cola 

"Your staff came so quickly to take care of our shredding needs! We appreciate who they are and what they do in your business!"

-Carie Hughey
Administrative Assistant / Alternatives of Kalamazoo

"We really enjoyed working with [Kent Record Management] on our shredding project. Your staff were extremely pleasant and very helpful – it was a true pleasure! We were amazed at how fast it went!"

-Jayne A.
Vail Rubber Works

"Thank you for providing such great customer service. Our documents are very sensitive and I never have to worry about them getting into the wrong hands. Today (a courier) picked up my shred container. He was polite, professional and got the job done quickly. He was also very thorough in making sure that my documents were locked and secure as he took them from our storage to the truck. I was very impressed with his service."

-Linda Dolezan
Director of Operations / National Alliance
of Wound Care and Ostomy

“MANN+HUMMEL USA INC has been using Kent Records for the storage of a wide variety of business records for more than 10 years. We find the people at Kent Records deliver a high level of customer service. We find them very responsive to our requests and the timely and efficient service has been greatly appreciated. When we request record retrieval, we find the records to be well maintained and in excellent condition. We feel confident that record destruction is being accomplished safely, securely and within the specifications established by our company. We feel confident in the reliability, safety, security, and efficient services provided to us by Kent Records.”

"Our courier from Kent Records is always pleasant and we enjoy seeing him! He also solved my personal shredding problem by selling me two of your shredding bags that I can fill up and deliver to your offices."

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– Honey Blemaster
Sparrow Health System