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The Biggest Data Security Risks of 2018 and What You Can Do about Them

Data security infographic internet technology

When it comes to data security, every year brings a new set of challenges. You can either sit back and wait to have your data compromised, or take action now. Below is our list of risks to watch out for in 2018 and how to take a proactive security approach to them.

1. Phishing

Phishing scams have been around for ages, and they won’t disappear in 2018. The best way to keep protect your business is by making your employees aware of internet and email scams. Tell them to err on the side of caution when downloading attachments and clicking on links; one mistake can compromise untold amounts of company data.

2. Ransomware

Ransomware will continue to plague large and small businesses in 2018. Backup up your data on a strict schedule and keep archive copies so that if it’s held for ransom, you won’t have to pay a fee to recover it. Whether you back up to the cloud or offline to tape, follow a daily, weekly and monthly backup routine. And don’t forget to update your antivirus and anti-malware software regularly.

3. Insider Negligence

In 2018, employees are still the weakest link in every company’s security profile. A recent Ponemon study found survey found that 54% of respondents identified employee negligence as the primary cause of data breaches. Fortunately, clear data security policies and ongoing data security training minimize insider negligence. From cyberattacks to dumpster diving, educate your employees about the range of data security risks and offer strategies they can use to mitigate threats.

4. Low-Tech Threats

Cyberattacks grab most of the headlines, but organizations can lose data in any number of ways. Stolen documents and backup media can wreak as much havoc on your business as a cyberattack. As a result, it’s important to guard against these low-tech threats in 2018. Invest in outsourced records storage and data protection.

Records Storage

A record storage service protects your documents and files from unauthorized access. Your records are stored in a records center equipped with the following security systems:

  • 24-hour monitored video surveillance
  • Climate control monitoring
  • Third-party monitored fire suppression and notification

Only pre-authorized and background-screened personnel can access the facility, and these records management professionals handle, retrieve and deliver your records within a secure chain of custody.

Data Protection

A data protection service offers professional storage and management of your backup media. Instead of running the risk of an employee taking a tape home and having it lost, stolen or damaged, your tapes and hard drives are stored and tracked in a specialized media vault. Video surveillance technology inside and outside of the vault prevents unauthorized access to your media assets. Only background-screened data protection professionals may enter the vault and handle your media.

Shredding

Combining document storage and data protection with outsourced shredding gives your business a secure information retention and final disposition solution in 2018.

Although 2018’s data security landscape presents big challenges, by taking a proactive approach, your company can reduce its data breach exposure.

Kent Record Management provides records and information management services for businesses throughout Michigan. To learn more, please contact us by phone or complete the form on this page.

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“MANN+HUMMEL USA INC has been using Kent Records for the storage of a wide variety of business records for more than 10 years. We find the people at Kent Records deliver a high level of customer service. We find them very responsive to our requests and the timely and efficient service has been greatly appreciated. When we request record retrieval, we find the records to be well maintained and in excellent condition. We feel confident that record destruction is being accomplished safely, securely and within the specifications established by our company. We feel confident in the reliability, safety, security, and efficient services provided to us by Kent Records.”

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