Convert Physical to Digital
Many businesses begin with the best intentions of achieving a “paperless” office but quickly realize that they do not have the time or resources necessary to achieve success. Documents and other information in physical format need to be organized, prepped, indexed and scanned in a proper manner in order to truly enhance business processes while meeting regulatory requirements.
Properly and efficiently converting files to digital formats requires expertise, equipment and processes most organizations don’t have.
Kent Record Management can support all of your digital conversion projects. We’ve been helping Michigan clients transfer physical documents and information into digital formats for many years.
Cost of Digital Conversion
Digital conversion of physical documents is often known for being expensive. It can be hard to justify the return on investment when you convert documents to digital purely to avoid the cost of storage, especially when you will only view a small percentage of the documents that are converted. Yet, the conversion of selected documents from paper to digital is critical in order to remain efficient and competitive in business today.
Conversion services by Kent Record Management can help streamline your organization's ability to store, access and manage documents, all while cutting cost, time and stress.
What We Scan
We scan countless types of media and records, including:
- Business documents
- File folders and contents
- X-ray film
- 16 mm and 35 mm archived film
- Large format images (up to 42 inches wide)
- Drawings and plans
- EKG strips and fetal monitor images
- Jacketed microfilm
- Microfilm and microfiche in 16 mm and 32 mm sizes
- Bound books
- Newspaper collections
- Ask us about your unique requirement
How Digital Conversion Works
Our outsourced digital conversion services provide an affordable and convenient solution for the successful conversion of physical records into digital file formats. We provide you with a thorough consultation that enables us to customize a scanning solution that best fits your business needs and budget. Then our finely-tuned project management process allows for the timely and precise completion of your project.
Your documents are transferred to our secure document scanning facility where they are prepped for scanning. High-speed, production-grade scanners then capture and convert your hard copies to digital format. Strict quality control procedures ensure that each image is accurately captured.
Indexing software allows your data to be organized into customized index fields while Optical Character Recognition technology (OCR) gives us the ability to search for keywords and phrases throughout each digital file for enhanced results. Your digital data is then transferred to a media format of your choice, hosted on our image servers or routed to your own digital repository.
We are committed to preserving the security of your physical records during the scanning and conversion process. Our experts are trained to handle private and confidential information while a strict chain of custody protocol is maintained throughout each step.
To find out more about more about our digital conversion solutions, please contact us by phone or complete the form on this page. We look forward to hearing from you.
"We are all very impressed with Kent Records! From the beginning, everyone has been helpful and available, via email or phone. The simple, easy-to-use platform and personal customer service make all the difference in the world!"
Operations Assistant /American Board of Emergency Medicine
"When the decision was made to expand our Traverse City office as well as improve office efficiencies, we called Kent Records Management. Their exceptional service and reputation that is prevalent in the Grand Rapids area made the call an easy one. Kent Records Management works with the customer to make sure all needs are met while they maintain the utmost professionalism and confidentiality."
– Diane Zandstra
Vice President, Access Point
"You make it so easy to do business with you!"
Post Closing Specialist & Title Coordinator, Member Advantage Mortgage
"I just wanted to drop you a quick line to let you know that we have been a very satisfied customer of Kent records for about 10 years now. The service we receive for hardcopy and media from the Kalamazoo location is excellent!"
Team Member, Coca-Cola
"Your staff came so quickly to take care of our shredding needs! We appreciate who they are and what they do in your business!"
"We really enjoyed working with [Kent Record Management] on our shredding project. Your staff were extremely pleasant and very helpful – it was a true pleasure! We were amazed at how fast it went!"
Vail Rubber Works
"Thank you for providing such great customer service. Our documents are very sensitive and I never have to worry about them getting into the wrong hands. Today (a courier) picked up my shred container. He was polite, professional and got the job done quickly. He was also very thorough in making sure that my documents were locked and secure as he took them from our storage to the truck. I was very impressed with his service."
“MANN+HUMMEL USA INC has been using Kent Records for the storage of a wide variety of business records for more than 10 years. We find the people at Kent Records deliver a high level of customer service. We find them very responsive to our requests and the timely and efficient service has been greatly appreciated. When we request record retrieval, we find the records to be well maintained and in excellent condition. We feel confident that record destruction is being accomplished safely, securely and within the specifications established by our company. We feel confident in the reliability, safety, security, and efficient services provided to us by Kent Records.”
"Our courier from Kent Records is always pleasant and we enjoy seeing him! He also solved my personal shredding problem by selling me two of your shredding bags that I can fill up and deliver to your offices."